gps tracker vehicle tracking system Archives - VTC

Tag: gps tracker vehicle tracking system

Business Vehicle Tracking Device – Choosing the right one

Business Vehicle Tracking Device – Choosing the right one

Business Vehicle Tracking Device – Choosing the right one

Vehicle Tracking / Tuesday 12th April

Fleet vehicle tracking is essential to any business that has a large fleet of vehicles at its disposal. That said, you’ll want to be cautious when choosing a business vehicle tracking device. These are a few of the qualities you should be looking for.

You Should Find A Device That Was Made By A Reliable Manufacturer

When you’re evaluating tracking devices, one of the first things you should be looking at is the brand behind the device. Check to see if the device was made by a reliable manufacturer.

The best manufacturers consistently release well-made, efficiently designed products. When you buy from a manufacturer like this, you know what you’re getting. You won’t have to worry about any nasty surprises if you buy a product that was made by a manufacturer with a reputation for excellence.

Seek Out A Device That’s Received Positive Feedback

Find out what people have been saying about various tracking devices on the market. You’ll probably notice that there are a few devices that have received a great deal of positive feedback. If most people seem to be happy with a particular tracking device, that’s an excellent sign.

In addition to looking for feedback online, you should reach out to colleagues that work in the same industry as you. Find out what these people are saying about tracking devices. See if there is a particular product that they would like to recommend to you.

Look For An Affordable Tracking Device

When you purchase a business vehicle tracking device, you should think about what you are willing to spend. You shouldn’t necessarily buy the cheapest device that you can find. You should pay attention to all of the costs associated with a tracking device. After all, you’ll want to find a device that is fully compliant with current regulations. At the same time, you’ll want to find something that is affordable for you.

Compare the costs of different devices so that you can find a device that offers plenty of value for the price. As long as you’re willing to evaluate your options, you should be able to find a very good deal.

Aim To Find A Device That Can Do Everything You Need It To Do

Think about how you are going to be using your new tracking device. You should aim to find a device that offers the kind of features you need.

Imagine your ideal tracking device. What kinds of features would a device like that offer? Once you have envisioned the perfect tracking device, you should seek out a device that offers a lot of those qualities. Make sure all of your needs are being met.

Business Vehicle Tracking Device Vehicle Tracking Channel

Make Sure That The Tracking Device You Choose Comes With A Warranty

It’s possible that you will have issues with your tracking device at some point down the road. If you do run into problems, you’ll want to make sure that those issues can be resolved quickly and easily. It will be much easier to address these types of problems if you choose a device that comes with a comprehensive warranty.

As you explore your options, you shouldn’t focus all of your attention on the devices that you want to buy. You should also look at the warranties that those products come with. You should try to find a warranty that provides an ample level of protection.

Choosing a business vehicle tracking device can be a challenge. After all, you’ll be relying on the device that you choose. Thankfully, if you’re smart when you make your selection, you’ll be able to choose a device that is capable of doing everything that you need it to do.

Why waste time trawling through mountains of information and data when we have succinct, accurate information at our fingertips? We only recommend reputable manufacturers who are known for their reliable tracking and fleet management live systems. This includes the best value trackers from brands such as TomTom, Teletrac Navman, Crystal Ball, Verizon Connect (was Fleetmatics), Quartix and RAM Tracking.

If you’d like to ensure you have the right GPS tracking device for your fleet, ask for your free quotation and consultation now.

 

Get your free quote here

Get Your Free Quote

One of our experts will take you through your options step by step, making sure we’ve identified trackers which meet all your needs.

Get Quote Now

About VTC

About VTC

Vehicle Tracking Channel is the go-to website for the Telematics industry.

Click here for more info

Claim your free E-book

Claim Your Free E-book

Claim your free 'Top ten tips' E-book

Download Free

Tags: , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,

GET YOUR QUOTE TODAY

Best Vehicle Tracker – Tips to Get The Best Vehicle Tracker

Best Vehicle Tracker – Tips to Get The Best Vehicle Tracker

Best Vehicle Tracker – Tips to Get The Best Vehicle Tracker

Vehicle Tracking / Thursday 14th April

When you own a fleet of vehicles it is very important for you to know where your lorries are at all times. The problem is almost all of the tracking programs you find claim to be the best on the market. Since this is the case, how do you know which one of these is really the best vehicle tracker program and which one is just claiming to be the best on the market? Well, that is what is going to be covered here in the form of tips and questions for you to ask so you do find only the best vehicle tracker program to help you track your lorries.

  1. How Many Vehicles Does It Track

Since you are looking at your fleet tracking it is important for you to know how many vehicles the program will be able to track. For example, if your fleet is twenty vehicles, but the program will only track ten vehicles at a time, then it would not work out really well for you because you would still have some vehicles that are not tracked. So you want to make sure you find a program that will be able to track all the vehicles in your fleet.

  1. How Are The Vehicles Tracked

Usually, the vehicles will be tracked using a GPS sensor that is on the vehicle. However, with the changes that are coming in the modern times, you should learn more about how the vehicles are tracked. This will make it easier for you to track the vehicles and know where they are located at. However, you will also want to make sure you know how the tracking data will be fed to you.

This can include anything from having the data fed to a central computer system, your smart phone, or any other number of combinations. This will then make it easier for you to have a product that helps you know where your vehicles are located at any point in time.

  1. Does It Track Speed And Other Data

Tracking the data of your vehicles is going to be one of those things that you will want to consider. This can include the speed, time it is spent sitting stationary, and quite a few other factors. So you will want to make sure you know about the data and information that is going to be tracked by the system to guarantee you are getting the accurate information you want on how your fleet is operating.

  1. What Are The Monthly Fees

This is a big question as well because these tracking companies have a tendency to charge some fees for getting the vehicles tracked. So you will want to make sure you know about how much it will cost you to track your vehicles. Without this, you could have some problems in getting the right tracking cost factored in when you are making the price quotes to your customers. So this will definitely be something that you should consider when you are looking at the tracking programs that are available so you can factor in the fees of this to customers.

Being able to keep an eye on your fleet of vehicles is a good thing. The problem for a lot of people is they are unsure how they can do this because each of the programs on the market claim to be the best vehicle tracker program around. By knowing the information to inquire about with these companies, it will be easy for you to find the right program that will make it easy for you to track your lorries and other vehicles in the fleet.

One of our experts will take you through your options step by step, making sure we’ve identified trackers which meet all your needs. It’s the easiest, hassle-free way to find the right system for your business.   Ask for a free consultation and quotation today, selecting a car dash cam as one of your preferences. Start your vehicle tracking journey now.

Get your free quote here

Get Your Free Quote

One of our experts will take you through your options step by step, making sure we’ve identified trackers which meet all your needs.

Get Quote Now

About VTC

About VTC

Vehicle Tracking Channel is the go-to website for the Telematics industry.

Click here for more info

Claim your free E-book

Claim Your Free E-book

Claim your free 'Top ten tips' E-book

Download Free

Tags: , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,

GET YOUR QUOTE TODAY

Vehicle Tracking Guide to the Best Features

Vehicle Tracking Guide to the Best Features

Vehicle Tracking Guide to the Best Features

Vehicle Tracking / Sunday 22nd April

One of the best parts about deciding on which fleet management software is the most suitable for your business is selecting the features which will help make your operations as cost-efficient as possible. With so many on offer, it can be hard to determine which ones are right for you. Not all packages will include these, but you may be able to add them as bolt-on options, depending on the brand you decide to use. The smartest way to approach this issue is to look at each vehicle tracking feature and what it can do for your business. There may be some which you don’t need or feel aren’t a priority for your current business goals. To make life as easy for you as possible, we’ve created the following simplified list of some of the most common features you can include in your vehicle tracking system and the benefits they can offer.

 

Ultimate Guide to the Best Vehicle Tracking Features

Vehicle Locations GPS live tracking is one of the best ways to identify where your vehicles are whenever you need to. A GPS tracker works by receiving signals from multiple satellites orbiting the Earth, using the time it took to receive the signals to pinpoint its exact location on a virtual map. What the data shows: Not only does the data show where each vehicle in your fleet is located but their journey times, stops and where their next destination is. This can help easily establish accurate ETAs.

Benefits include:

  • Reduced time spent chasing drivers for customers
  • Accurate breakdown locations
  • Peace of mind for lone workers
  • Establishing accurate ETAs
  • Monitoring unauthorised vehicle use
  • Identifying the closest driver to take on the next job

Vehicle Tracking Guide to the Best Features

 

 Camera Integration Fleet management live systems can be integrated with a car dash cam, recording video footage alongside any other data collected. This involves installing a GPS tracker for car dashboards with camera technology which usually faces out the front of the vehicle. You can also get rear-facing and in-cab cameras. Data is stored on an SD card or delivered straight to the cloud or office. What the data shows: Cameras can pick up on driver behaviour, including actions of those around your vehicle, as well as the date and time on recorded footage. This can help show who’s at fault should an accident occur and provide evidence of other careless or illegal behaviour such as near-miss accidents or vandalism. You may also be able to pick up on road conditions and install optional features such as speed records. Benefits include:

  • Evidence for legal cases and insurance claims
  • Reduction in insurance premiums (speak to your provider)
  • Evidence of illegal and unsafe activities for the police
  • Extra security for lone workers
  • Enhanced security for vehicles

 

Driver Behaviour Monitoring

A vital part of fleet management is monitoring how your vehicles are driven and the types of behaviour which are costing you money. By integrating with other systems in the vehicle, you can receive information either in real-time or post-job reports. This helps managers to address behaviour and alert a driver to the fact they need to change inappropriate practices. What the data shows: There are many types of driver behaviour information you can collect with a car tracking device, including speeding, harsh braking, harsh steering and excessive engine idling. It’s also possible to see where these behaviours occurred, persistent offenders and accurate costings for jobs. Benefits include:

  • Educating your workforce about correct practices
  • Identifying reasons for high expenditure on fuel and maintenance
  • Taking steps to considerably lower your costs
  • Protecting the reputation of your business
  • Improving safety for both drivers and the public
  • Introducing a deterrent for inappropriate driving practices
  • Fewer breakdowns, repairs and maintenance requirements

Live Traffic Reports

One of the best features of a GPS tracking device is its integration with virtual maps which not only pinpoint the location of your fleet but live traffic around them too. What the data shows: A vehicle tracking device can show areas of congestion on a map, as well as waiting times and the shortest journey available to a destination. Benefits include:

  • Efficient route planning (especially if you have multiple stops to make)
  • Reduced journey times
  • Avoiding traffic jams
  • Less stressful journeys for drivers
  • On-time deliveries and pickups
  • Enhanced customer satisfaction

Geo-fencing Alerts

Geo-fencing software allows vehicle tracker users to define virtual geographical boundaries, creating barriers around specific locations and zones on a map. Fleet managers can even set up different parameters within the defined barriers. What the data shows: Geo-fencing allows for set actions should a vehicle enter a zone or cross a boundary. This could be as simple as letting a customer know when their driver or delivery is going to be arriving within a certain timeframe or alerting the owner or a security team to unauthorised movements of a vehicle. Alerts can also be set up for both management and drivers to help avoid entering prohibited zones during office hours. Benefits include:

  • Enhanced customer experience
  • Increased out of hours vehicle security
  • Identifying named locations (e.g., driver home, depot)
  • Avoiding charge zones (e.g., London’s Congestion Charge Zone)
  • Tracking unauthorised use
  • Managing on-call vehicles
  • Keeping an eye on driver movements and keeping them within selected zones
  • Introducing deterrents for unacceptable behaviour

Vehicle Tracking Guide to the Best Features

Driver Terminal Integration

Attached to the dashboards of vehicles, a driver terminal unit can provide drivers with live feedback on their efficiency as well as offer a portal for two way communication between drivers and management. What the data shows: Drivers can see if they’re taking a longer route than necessary, whether they’re driving in a way which is using up excessive fuel (or increasing wear and tear) and also receive messages from management such as their next destination or an update from a customer. Benefits include:

  • Lower fuel consumption (saving money)
  • Enhanced communication
  • Automatic alerts for drivers
  • Improved driving standards
  • Fewer repairs and maintenance

Other Features

While those above are some of the main features you’ll find when implementing these clever and small tracking devices into your fleet, with telematics technology advancing all the time, there are many other features you can choose to implement as part of your vehicle tracking software. Some of the other features we’re starting to see a rise of include:

  • Vehicle tracking app integration: This helps managers who are out of the office to monitor driver locations and tracking device software from anywhere, anytime. It also means customers may be able to track drivers themselves, saving the office time from chasing the location of drivers and establishing ETAs.
  • Lone worker monitoring: Working out in the field can leave some lone workers feeling vulnerable. Luckily, you can install various features to give them peace of mind and increase their safety. This includes providing routine checks, panic buttons and automated audio listening if an alarm is triggered.
  • Stolen vehicle tracking: This is becoming more popular due to devices such as van trackers becoming a deterrent to potential thieves and the rise of the motorcycle tracker because of increasing thefts. Security features can be as simple as anti-tamper alerts through to advanced monitoring by a 24/7 security centre who can contact the police should they become suspicious of unauthorised movements.
  • Asset management: Not only can you opt for enhanced integration with vehicle hardware to monitor its condition but packages can also include MOT scheduling, vehicle costs, digitised vehicle check reports and monitoring of repairs. These organisational features help managers keep on top of the condition of their fleet, minimise business interruptions and highlight factors which may be costing the business money.
  • Compliance policies: As a business, you have a duty of care towards your drivers.Compliance features can ensure you meet your responsibilities (which are often required by law), including enforcing breaks and alerting both driver and management when maximum hours have almost been reached.

Finding the Best Car Tracking Device After taking the decision to implement business vehicle tracking across your fleet, it’s important to find the most suitable car tracking device UK product for your needs. Many businesses worry that identifying the right system and a package deal that ticks everything on their wish list will take too much time. Here at the Vehicle Tracking Channel, we provide a service that does all the hard work for you with our experts on hand to assess your options and what you need.

 

 Why work with the VTC?

  • We only recommend trusted brands whose products have been tried and tested.
  • We can easily identify which tracking software you need.
  • Our specialists take the time to talk you through your options.
  • Get all the features you need to work towards improved cost-efficiency, security and customer satisfaction.
  • We provide a free consultation and quotation.

Use Expert Knowledge

Comparison specialists have in-depth knowledge and expertise about each type of tracking device. This includes its features, benefits, cost and how it can improve your fleet management processes. Experts at the Vehicle Tracking Channel (VTC) take into account a variety of factors when finding the best options for your business. These include: the size of your fleet (even if it’s just one vehicle you want to track) whether you require a car dash cam with your software the type of vehicles you want to track, e.g. a motorcycle tracker your location One of the complaints you may read about comparison sites is the lack of personal contact with an expert. However, here at VTC, you can speak to one of our specialists who will take the time to explain your options rather than just present choices on a screen. This also helps narrow down your choices faster if there are specific functions you want such as a device which can be easily moved from vehicle to vehicle (plug and play trackers or satnav-integrated trackers), integration with a vehicle tracking app for those on the move or even small tracking devices for motorcycles. Whatever your individual needs, they’ll find a tracker for your bespoke requirements.

 

Working with VTC The Vehicle Tracking Channel are the experts in the vehicle tracking system industry, understanding what you need from the software and how to get the best ROI for your business.

To get your free, bespoke quotation, get in touch with our experts now. Also find this post on our Google+ profile.

Get your free quote here

Get Your Free Quote

One of our experts will take you through your options step by step, making sure we’ve identified trackers which meet all your needs.

Get Quote Now

About VTC

About VTC

Vehicle Tracking Channel is the go-to website for the Telematics industry.

Click here for more info

Claim your free E-book

Claim Your Free E-book

Claim your free 'Top ten tips' E-book

Download Free

Tags: , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,

GET YOUR QUOTE TODAY

GPS Tracker FAQs – Your Questions Answered

GPS Tracker FAQs – Your Questions Answered

GPS Tracker FAQs – Your Questions Answered

Vehicle Tracking / Thursday 19th April

Here at the VTC, we get so many questions about vehicle tracking that we could probably write a book on the matter. This is understandable when you consider the wealth of information on offer about each type of GPS tracker and the varying needs a business has when choosing to implement fleet management software.

From how trackers work and their features through to the benefits of both tracking systems and expert comparison channels, wouldn’t it be great to have all the information you need in one handy place? That’s why we’ve created an FAQ guide to help summarise everything you need to know.

To get you started on your journey to implementing the most cost-efficient vehicle tracking system for your business, here’s our expert guide to some of the most frequently asked questions we receive.

How a GPS Tracker Works
What is GPS & how does it work?

GPS is the Global Positioning System which provides time and location information for any GPS tracking device. The GPS live system is made up 24 satellites orbiting the Earth, sending out radio signals which can be picked up by anything with the right technology installed. This includes smartphones, satnavs and tracking devices. By calculating how long it took to receive the signals from several of the satellites, a GPS tracker for car dashboards and other types of fleet can produce a real-time location of the vehicle it’s installed in.

How is a vehicle tracker installed?

There are several ways to install a tracking device in each vehicle, and the choice you make will depend on the tracker chosen, your setup and the type of data you want to collect. For collecting advanced fleet management live information such as driver behaviour and vehicle conditions, you’ll need the device to be hardwired into the vehicle’s electrical system. These provide a wider coverage of data collection and integration possibilities, but you may need a professional to install or move it to another vehicle. Other options include plug and play devices which can easily be moved between vehicles, but these won’t collect as much data as hardwired trackers. The third option is tracking which has been integrated with satnav screens.

Is each device secure?

Security for each device depends on your provider and how it’s been installed. Plug and play devices can be more visible from the outside of the vehicle, for example, but can be removed when not in use. Many trackers can even increase the security of your vehicle. Stolen vehicle tracking has risen in popularity, especially for those installing motorcycle tracker software across their fleet. Functions can be as basic as sending anti-tamper alerts to the driver and as advanced as an offsite security facility monitoring your fleet for unauthorised movements. They can even contact the police 24/7 if your vehicle is moved without your permission. In terms of data security, we only recommend trusted brands who have strict guidelines in place when it comes to how your data is accessed.

Features

What features can I have included?

The features you choose will depend on a number of factors. This includes your budget, the brand, the package you want, what data you need to collect and your overall business goals. However, some of the most popular features include:

  • Real-time locations
  • Journey and route planning
  • Car dash cam integration
  • Driver behaviour monitoring (including speeding and engine idling)
  • Vehicle tracking app for managers on the move
  • Live traffic reports
  • Geo-fencing
  • Live feedback and communication
  • Stolen vehicle tracking
  • Lone worker checks
  • Management of repairs, servicing and maintenance
  • Fuel card integration
  • Financial reporting
  • Tacho integration
  • Journey playback

Some brands will offer different priced packages and others will have a standard package which can be enhanced with bolt-on features.
How do my customers fit into the picture?

The benefits of vehicle tracking often result in both improved customer satisfaction levels as well as offering an enhanced experience. With improved journey times and productivity, it’s easier to meet promises, reduce delays in receiving goods (deliveries) and services (e.g., taxis) and as operations become more efficient, you may even find you can offer shorter timescales. This is ideal in competitive markets when you need to keep up with rivals who are continually moving the goalposts for what customers expect from companies similar to yours. Some businesses also choose to give customers tracking capabilities themselves. For example, they may be able to check where their driver is on a live map or see how many stops there are before their parcel arrives. Not only does this provide them with a great service but can reduce wasted time for fleet managers and others in the office who may have to deal with client calls and track down drivers.

 

Cost Savings

Will trackers lower my fleet insurance?

Some insurance providers do offer discounts for installing a GPS tracker in your fleet, especially if choosing to implement car dash cam technology which may be beneficial for confirming fault in an accident. Some insurers even claim to offer up to 20% discounts on premiums for installing cameras in your vehicles. That said, it’s important to talk to various providers to see what they offer and what their terms and conditions are. For example, they may require you to have each vehicle tracking device professionally installed and only recognise specific brands of tracker.

GPS Tracker FAQs – Your Questions AnsweredWhat other ways can fleet tracking lower my costs?

As a rule, one of the main reasons fleet management choose to install these small tracking devices in their vehicles is to become more cost-efficient by:

a) reducing journey times with more efficient route planning

b) cutting down on some of their largest expenses such as driver hours, vehicle maintenance and fuel costs

Vehicle tracking is so much more than just keeping an eye on the position of your vehicles. Many choose to achieve an impressive return by adding cost-saving features such as live traffic reports, vehicle performance reporting and integration with fuel sensors. By identifying behaviours which use up more fuel, cutting down on journey times and actioning timely repairs and servicing to minimise business interruptions, many fleet managers find themselves increasing their ROI.

The Comparison Process

How do you identify the best tracker for my fleet?

We start off by collecting simple data from yourselves such as how many trackers you require and the types of vehicle in your fleet. This can help us identify the best deals for the fleet you manage. We can narrow down options further by asking about the types of features you need and talking through your choices so that you can find out if systems will collect the data you want, align with business goals, meet your budgetary needs and are suitable for your setup. For example, if you only want basic tracking data collected and regularly change vehicles, a plug and play tracker may be your best choice. We’ll only recommend reliable brands and products, and our experts can talk you through the different packages available if there’s a brand which you’d prefer to use. Some of our favourite products come from manufacturers such as TomTom, Crystal Ball, Verizon Connect (Fleetmatics), Quartix, Teletrac Navman and RAM Tracking.

Why should I use a comparison channel?

When looking at a vehicle comparison channel such as the VTC, some ask what the benefits of using such services are. Luckily, there are plenty on offer to those who take advantage of our specialist knowledge, including:

  • a free consultation and quotation from our experts
  • saving time and money by not having to conduct research yourself
  • easy identification of business vehicle tracking packages which meet all your needs
  • time to talk with an expert who can guide you through your options
  • finding the best deals which can provide you with a great ROI
  • options for all sized budgets including a basic car tracking device through to advanced integration options
  • systems which include all the features you want including dash cam technology
  • specific software for van trackers and other types of vehicle
  • quality devices from trusted brands with a reputation for excellence in the field

It’s the most hassle-free way to find the best car tracking device for your fleet.

How do I get started?

Starting your journey to find the right car tracking device UK software which ticks all the boxes is easy. You have two options available so that you can get in touch in whatever way is more convenient for you.

Contact us directly by filling out our contact form, emailing us at [email protected] or phoning 0800 368 8223 or 0203 884 9953. We’re available Monday to Friday 9am-5pm.

 

 

Fill out our assessment of your needs (takes less than 5 minutes), providing us with a few small pieces of information such as your fleet size, type and whether you need camera technology. Click here to do this now.

Looking for the right GPS tracker? We hope our FAQ guide has helped you understand vehicle tracking more and what it can do for your business.

Get in touch with the Vehicle Tracking Channel for expert comparison advice.

 

Also find this post on our Google+ profile.

Get your free quote here

Get Your Free Quote

One of our experts will take you through your options step by step, making sure we’ve identified trackers which meet all your needs.

Get Quote Now

About VTC

About VTC

Vehicle Tracking Channel is the go-to website for the Telematics industry.

Click here for more info

Claim your free E-book

Claim Your Free E-book

Claim your free 'Top ten tips' E-book

Download Free

Tags: , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,

GET YOUR QUOTE TODAY

Importance of Vehicle Checks

Importance of Vehicle Checks

Importance of Vehicle Checks

Vehicle Tracking / Wednesday 18th April

Keeping a vehicle to roadworthy criteria ought to be a priority for anybody operating commercial vehicles. However, while HGV surgeries are regulated by O Licencing, there’s far less laws for trucks and frequently they are not the major focus of the enterprise. The significance of assessing vehicles DAILY until they depart foundation can not be underestimated – to the advantage of this driver, vehicle and company. Mistakes can be expensive for everybody so placing powerful compliance procedures in place is crucial.

It is a part of their operator license prerequisites. The operator is responsible for ensuring checks are performed by his driver and the driver is subsequently accountable for carrying out the checks. Attempting to execute and document a pre-use check may impact both the operator and driver’s postsecondary driving permit. Once an operator applies for an Operator license, restricted or standard, he should concur in writing that pre-use vehicle checks will be completed and flaws duly recorded in writing. The pre-use test is meant to recognize any flaws on the car and make it roadworthy and safe to use. The test is performed visually in ground-level with no resources and should just be regarded as a simple review. Usually, it should take no longer than 15 minutes. The test ought to be recorded, dated and signed by the individual carrying out the test. If no defects are recognized after assessing the automobile, then ‘no flaws’ should be listed.

If the vehicle has flaws and isn’t secure, it shouldn’t be taken out on the street. Defects should be noted to the proper individual and be rectified. The operator must make clear to motorists what flaws he might cure and what needs to be taken care of by maintenance employees. (For instance: Oil to be composed by motorists or not? Lighting bulbs to be altered by motorists or not?) VOSA have suggested that in drivers’ hours tests, they will now be searching for a duty period on charts/digital cards before automobile movement in which the driver was taking out his test. Movement instantly following chart/card insertion would suggest either no test being done or no back-recording of obligation period before insertion.

Suggestions to promote compliance:

A couple of the biggest problems transport managers may confront are ensuring that motorists execute checks and coverage as needed, both fast and correctly, and keeping up with mounting paperwork demanded by laws.

Here are a few tips as to how transportation managers can promote driver compliance and reduce the admin load:

  • Implement comprehensive instruction on carrying out vehicle checks.
  • Provide drivers with a succinct manual that tackles issues like vehicle load, vehicle checks and reporting mishaps.
  • Alternately, make it even simpler to execute checks and report any flaws with mobile telematics solutions. The simpler you can make it to your motorists, the more likely they are supposed to comply. Adding visual checklists that are particular to models and makes of vehicles can now be obtained with a mobile device and any flaws reported afterward and there readily. This alternative also prevents lost paperwork and additional admin because regulation-compliant reports are immediately generated and saved digitally.
  • Incentivise and inspire workers to execute the automobile checks and coverage in a timely way.

Maintaining a vehicle to roadworthy standards should be a priority for anyone operating commercial vehicles. But while HGV operations are governed by O Licencing, there is far less legislation for vans and often they aren’t the main focus of the business. The importance of checking vehicles DAILY before they leave base can’t be underestimated – for the benefit of the driver, vehicle and employer. Mistakes can be costly for everyone so putting effective compliance processes in place is vital. Part of an HGV Drivers’ duties is to carry out a pre-use check on his vehicle. It’s part of the operator licence requirements. The operator is responsible for ensuring checks are carried out by his driver and the driver is in turn responsible for carrying out the checks. Failure to carry out and record a pre-use check can affect both the operator’s and driver’s vocational driving licence. When an operator applies for an Operator licence, standard or restricted, he must agree in writing that pre-use vehicle checks will be carried out and faults duly recorded in writing. The pre-use check is intended to identify any faults on the vehicle and ensure it is roadworthy and safe to use. The check is carried out visually at ground-level with no tools and should only be seen as a basic inspection. Normally, it should take no more than 15 minutes. The check should be recorded, dated and signed by the person carrying out the check. If no faults are identified after checking the vehicle, then ‘no defects’ should be recorded. If the vehicle has defects and is not safe, it should not be taken out onto the road. Defects should be reported to the appropriate person and be rectified. The operator should make clear to drivers what defects he may remedy and what should be dealt with by maintenance staff. (For example: Oil to be topped up by drivers or not? Light bulbs to be changed by drivers or not?) VOSA have indicated that in drivers’ hours checks, they will now be looking for a duty period on charts/digital cards prior to vehicle movement where the driver was carrying out his check. Movement immediately after chart/card insertion would indicate either no check being performed or no back-recording of duty time prior to insertion.

Tips to encourage compliance and reduce the burden

Two of the biggest issues transport managers can face are ensuring that drivers carry out checks and reporting as required, both quickly and accurately, and keeping up with mounting paperwork required by legislation. Here are some tips as to how transport managers can encourage driver compliance and reduce the admin burden: ● Implement thorough training on carrying out vehicle checks. ● Provide drivers with a brief handbook that tackles issues such as vehicle load, vehicle checks and reporting accidents. ● Alternatively, make it even easier to carry out checks and report any defects with mobile telematics solutions. The easier you can make it for your drivers, the more likely they are to comply. Step-by-step visual checklists that are specific to makes and models of vehicles can now be accessed via a mobile device and any defects reported then and there easily. This solution also prevents lost paperwork and extra admin as regulation-compliant reports are quickly generated and stored electronically. ● Incentivise and motivate employees to carry out the vehicle checks and reporting in a timely manner. Too often fleet managers are over-run with operational issues.

Also find this post on our Google+ profile.

Get your free quote here

Get Your Free Quote

One of our experts will take you through your options step by step, making sure we’ve identified trackers which meet all your needs.

Get Quote Now

About VTC

About VTC

Vehicle Tracking Channel is the go-to website for the Telematics industry.

Click here for more info

Claim your free E-book

Claim Your Free E-book

Claim your free 'Top ten tips' E-book

Download Free

Tags: , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,

GET YOUR QUOTE TODAY