Importance of Vehicle Checks
Vehicle Tracking / Wednesday 18th April
Keeping a vehicle to roadworthy criteria ought to be a priority for anybody operating commercial vehicles. However, while HGV surgeries are regulated by O Licencing, there’s far less laws for trucks and frequently they are not the major focus of the enterprise. The significance of assessing vehicles DAILY until they depart foundation can not be underestimated – to the advantage of this driver, vehicle and company. Mistakes can be expensive for everybody so placing powerful compliance procedures in place is crucial.
It is a part of their operator license prerequisites. The operator is responsible for ensuring checks are performed by his driver and the driver is subsequently accountable for carrying out the checks. Attempting to execute and document a pre-use check may impact both the operator and driver’s postsecondary driving permit. Once an operator applies for an Operator license, restricted or standard, he should concur in writing that pre-use vehicle checks will be completed and flaws duly recorded in writing. The pre-use test is meant to recognize any flaws on the car and make it roadworthy and safe to use. The test is performed visually in ground-level with no resources and should just be regarded as a simple review. Usually, it should take no longer than 15 minutes. The test ought to be recorded, dated and signed by the individual carrying out the test. If no defects are recognized after assessing the automobile, then ‘no flaws’ should be listed.
If the vehicle has flaws and isn’t secure, it shouldn’t be taken out on the street. Defects should be noted to the proper individual and be rectified. The operator must make clear to motorists what flaws he might cure and what needs to be taken care of by maintenance employees. (For instance: Oil to be composed by motorists or not? Lighting bulbs to be altered by motorists or not?) VOSA have suggested that in drivers’ hours tests, they will now be searching for a duty period on charts/digital cards before automobile movement in which the driver was taking out his test. Movement instantly following chart/card insertion would suggest either no test being done or no back-recording of obligation period before insertion.
Suggestions to promote compliance:
A couple of the biggest problems transport managers may confront are ensuring that motorists execute checks and coverage as needed, both fast and correctly, and keeping up with mounting paperwork demanded by laws.
Here are a few tips as to how transportation managers can promote driver compliance and reduce the admin load:
- Implement comprehensive instruction on carrying out vehicle checks.
- Provide drivers with a succinct manual that tackles issues like vehicle load, vehicle checks and reporting mishaps.
- Alternately, make it even simpler to execute checks and report any flaws with mobile telematics solutions. The simpler you can make it to your motorists, the more likely they are supposed to comply. Adding visual checklists that are particular to models and makes of vehicles can now be obtained with a mobile device and any flaws reported afterward and there readily. This alternative also prevents lost paperwork and additional admin because regulation-compliant reports are immediately generated and saved digitally.
- Incentivise and inspire workers to execute the automobile checks and coverage in a timely way.
Maintaining a vehicle to roadworthy standards should be a priority for anyone operating commercial vehicles. But while HGV operations are governed by O Licencing, there is far less legislation for vans and often they aren’t the main focus of the business. The importance of checking vehicles DAILY before they leave base can’t be underestimated – for the benefit of the driver, vehicle and employer. Mistakes can be costly for everyone so putting effective compliance processes in place is vital. Part of an HGV Drivers’ duties is to carry out a pre-use check on his vehicle. It’s part of the operator licence requirements. The operator is responsible for ensuring checks are carried out by his driver and the driver is in turn responsible for carrying out the checks. Failure to carry out and record a pre-use check can affect both the operator’s and driver’s vocational driving licence. When an operator applies for an Operator licence, standard or restricted, he must agree in writing that pre-use vehicle checks will be carried out and faults duly recorded in writing. The pre-use check is intended to identify any faults on the vehicle and ensure it is roadworthy and safe to use. The check is carried out visually at ground-level with no tools and should only be seen as a basic inspection. Normally, it should take no more than 15 minutes. The check should be recorded, dated and signed by the person carrying out the check. If no faults are identified after checking the vehicle, then ‘no defects’ should be recorded. If the vehicle has defects and is not safe, it should not be taken out onto the road. Defects should be reported to the appropriate person and be rectified. The operator should make clear to drivers what defects he may remedy and what should be dealt with by maintenance staff. (For example: Oil to be topped up by drivers or not? Light bulbs to be changed by drivers or not?) VOSA have indicated that in drivers’ hours checks, they will now be looking for a duty period on charts/digital cards prior to vehicle movement where the driver was carrying out his check. Movement immediately after chart/card insertion would indicate either no check being performed or no back-recording of duty time prior to insertion.
Tips to encourage compliance and reduce the burden
Two of the biggest issues transport managers can face are ensuring that drivers carry out checks and reporting as required, both quickly and accurately, and keeping up with mounting paperwork required by legislation. Here are some tips as to how transport managers can encourage driver compliance and reduce the admin burden: ● Implement thorough training on carrying out vehicle checks. ● Provide drivers with a brief handbook that tackles issues such as vehicle load, vehicle checks and reporting accidents. ● Alternatively, make it even easier to carry out checks and report any defects with mobile telematics solutions. The easier you can make it for your drivers, the more likely they are to comply. Step-by-step visual checklists that are specific to makes and models of vehicles can now be accessed via a mobile device and any defects reported then and there easily. This solution also prevents lost paperwork and extra admin as regulation-compliant reports are quickly generated and stored electronically. ● Incentivise and motivate employees to carry out the vehicle checks and reporting in a timely manner. Too often fleet managers are over-run with operational issues.
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